Hotel Software Pricing Exposed: Why You're Overpaying ₹3+ Lakh Annually (And How to Fix It)
Discover why traditional hotel software costs ₹16.8 lakh over 5 years - and how smart hotel owners are saving ₹14.73 lakh with transparent, unlimited pricing. Complete breakdown of per-room charges, hidden fees, and the revolutionary one-time pricing model.
Saty Engine
Author
Nov 27, 2025
16 min read
594 views
If you're researching hotel management software in India, you've probably noticed the confusing pricing models: per-room charges, per-booking fees, hidden setup costs, and expensive monthly subscriptions. Most hotel owners pay ₹2,10,000+ per year for basic software that doesn't even include a website or proper OTA integrations.
The Hidden Cost Crisis
⚠️ ₹200-500 per room/month = ₹2.1L-5.4L/year for 50 rooms
⚠️ Setup fees: ₹50,000-₹2,00,000 just to get started
Why Traditional Hotel Software Is Bleeding Your Budget
The hotel software industry has a dirty secret: per-room pricing models that inflate costs as your business grows. The bigger your success, the higher your software bill. It's a system designed to extract maximum revenue from hotel owners, not to help them succeed.
The Real Math Behind Per-Room Pricing
Property Size
Per-Room Cost
Monthly Bill
Annual Cost
10 Rooms (Small)
₹350/room
₹3,500
₹42,000
25 Rooms (Medium)
₹350/room
₹8,750
₹1,05,000
50 Rooms (Large)
₹350/room
₹17,500
₹2,10,000
100 Rooms (Resort)
₹350/room
₹35,000
₹4,20,000
+ Channel Manager
₹8,000/month
+₹96,000/year
For a 50-room property:
₹3,06,000/year
Just for basic software + channel manager!
And that doesn't include: Website, domain, hosting, SSL, training, setup fees, or support costs
Introducing: The Revolutionary One-Time Pricing Model
What if you could pay once for complete setup and then just ₹2,458/month for unlimited rooms, unlimited bookings, and all features included? That's the StayEngine difference.
Traditional Software
Pay Forever Model
Setup Fee:₹50,000-₹2L
Monthly (50 rooms):₹17,500
Channel Manager:+₹8,000
Website + Hosting:+₹50,000
Year 1 Total:₹4.56L
❌ Per-room charges
❌ Limited features
❌ Extra costs for OTAs
❌ Expensive training
❌ Paid support
StayEngine ✨
One-Time Model
Setup Fee (One-time):₹58,999
Yearly (Unlimited):₹29,500
Channel Manager:Included ✅
Website + Hosting:Included ✅
Year 1 Total:₹88,499
✅ Unlimited rooms
✅ All features included
✅ 200+ OTA connections
✅ FREE training
✅ 24/7 support FREE
First Year Savings
₹3,67,501
That's 80.6% cost reduction in Year 1!
From Year 2 onwards, save ₹2,76,500 every year
What's Actually Included in ₹58,999 Setup?
This is where most software companies hide costs. Not us. Here's exactly what you get for the one-time setup fee:
🌐
Your Own Domain
FREE .com or .in domain registration (worth ₹1,000/year)
Own your brand: yourhotel.com
☁️
Premium Cloud Hosting
Fast SSD servers, 99.9% uptime, unlimited bandwidth
Worth ₹12,000/year elsewhere
💻
Professional Website
Mobile responsive, SEO optimized, beautiful design
Worth ₹50,000 from web agencies
🏨
Complete PMS Software
Room management, front desk, housekeeping, reports
35+ features included
🚀
Booking Engine
Accept direct bookings on your website, real-time availability
Increase direct revenue by 40%
🔗
Channel Manager
200+ OTA integrations: Booking.com, Airbnb, Expedia & more
Worth ₹96,000/year separately
🔒
SSL Certificate
Secure HTTPS encryption for guest trust & Google ranking
Essential for payments & SEO
🎓
Complete Staff Training
FREE onboarding for entire team, video tutorials, documentation
Worth ₹10,000 (Now FREE!)
💡 Total Package Value: ₹1,69,000+
You pay just ₹58,999 (65% discount!)
Plus, you own everything - no monthly rent, no per-room charges, no hidden fees.
What's Included in ₹29,500 Annual Renewal?
After your first year, you simply renew at ₹29,500/year (just ₹2,458/month!) for unlimited rooms. Here's what keeps running:
🌐
Domain Renewal
Your domain stays active
☁️
Hosting Renewal
Unlimited bandwidth & storage
🔒
SSL Renewal
Stay secure always
⚡
Software Updates
Latest features free forever
💬
24/7 Support
Phone, Email, WhatsApp
💾
Daily Backups
Your data is safe
🛡️
Security Updates
Protected from threats
🔧
Maintenance
We handle everything
📊
New Features
As we add them
5-Year Cost Comparison
Let's see the real savings over 5 years for a 50-room property:
Year
Traditional Software
StayEngine
You Save
Year 1
₹4,56,000
₹88,499
₹3,67,501
Year 2
₹3,06,000
₹29,500
₹2,76,500
Year 3
₹3,06,000
₹29,500
₹2,76,500
Year 4
₹3,06,000
₹29,500
₹2,76,500
Year 5
₹3,06,000
₹29,500
₹2,76,500
TOTAL (5 Years)
₹16,80,000
₹2,06,499
₹14,73,501
5-Year Total Savings
₹14.7L
That's 87.7% cost savings over 5 years!
Imagine what you could do with an extra ₹14.7 lakh...
🛏️
Renovate 10 rooms
📢
5-year marketing budget
👥
Hire 3 more staff
Real Success Story: Seaside Paradise Resort, Goa
RK
Rajesh Kumar
Owner, Seaside Paradise Resort, Goa
65 rooms • Beach resort
"We were paying ₹18,000/month for basic PMS software that didn't even include a website or channel manager. When I added up all the costs - setup fee, monthly subscription, channel manager, website development, hosting - it came to over ₹3.5 lakh in the first year."
"Then I found StayEngine. I was skeptical about the one-time pricing model at first, but the math made sense. We paid ₹58,999 for complete setup and everything was live in 2 days. The staff training was excellent, and whenever we need help, support is just a call away."
"We saved over ₹1,80,000 in the first year alone. Now in Year 2, we're only paying ₹29,500 while our competitor next door is paying ₹3+ lakh annually. That savings paid for our pool renovation!"
₹1.8L
Saved Year 1
48hrs
Setup time
200+
OTA channels
24/7
Support access
Why Unlimited Rooms = Game Changer
The unlimited rooms pricing model is revolutionary in the hotel software industry. Here's why it matters:
🚀 Perfect for Growing Properties
Planning to add 20 more rooms next year? Your software cost stays exactly the same. No renegotiation, no price hikes.
Example:
Start with 25 rooms → Expand to 100 rooms
Still just ₹29,500/year!
💰 No Budget Surprises
Fixed annual cost makes budgeting simple. You know exactly what you'll pay - no hidden fees, no usage charges.
Predictable Costs:
Year 2: ₹29,500 Year 3: ₹29,500 Year 4: ₹29,500
Simple & Clear!
🏨 Perfect for Hospitality Groups
Own multiple properties? Manage them all under one system with unlimited rooms across all locations.
Multi-Property Example:
3 properties × 30 rooms each = 90 rooms
One price: ₹29,500!
📈 Better ROI on Expansion
Every new room you add generates revenue without increasing software costs. Better margins on growth!
ROI Boost:
Add 25 rooms = ₹0 extra software cost Competitor = +₹1.05L/year extra
Pure profit!
The 48-Hour Setup Guarantee
We're so confident in our streamlined setup process that we guarantee you'll be live in 48 hours - or we refund your setup fee!
⚡ Your 48-Hour Journey
0h
You Sign Up & Pay
Complete the signup form with your hotel details, choose your domain name, make payment
Professional website with booking engine, payment gateway integration, OTA connections
36h
Staff Training Session
Live training for your team on using PMS, managing bookings, handling OTA channels
48h
🎉 You're Accepting Bookings!
Complete system operational, taking direct bookings, syncing with all OTAs, revenue rolling in!
Frequently Asked Questions
Q: Is there really NO per-room charge?
A: Absolutely zero per-room charges! Whether you have 5 rooms or 500 rooms, you pay the same ₹29,500/year after initial setup. This makes us unique in the industry - most competitors charge ₹200-500 per room monthly.
Q: What if I add more rooms later?
A: Your price stays exactly the same! Simply update your room inventory in the system. No additional charges, no renegotiation needed. This is perfect for growing properties.
Q: Are OTA integrations really included free?
A: Yes! All 200+ OTA connections (Booking.com, Airbnb, Expedia, MakeMyTrip, Goibibo, Agoda, etc.) are included at no extra cost. Most competitors charge ₹5,000-10,000/month just for channel manager access.
Q: What happens after the first year?
A: Simply renew at ₹29,500/year to keep everything running (domain, hosting, SSL, support, updates). No price increases, no hidden fees. That's just ₹2,458/month for unlimited rooms!
Q: Is the 48-hour setup really possible?
A: Absolutely! Once you provide all required information (hotel details, photos, content), we guarantee complete setup within 48 hours. We've done this for 500+ hotels. If we miss the deadline, we refund your setup fee!
Q: Do I really save ₹3.67 lakh in the first year?
A: For a 50-room property, yes! Traditional software costs ₹4.56L in Year 1 (setup + monthly fees + channel manager + website). You pay just ₹88,499 with StayEngine. That's ₹3,67,501 real savings!
Ready to Save ₹3+ Lakh This Year?
Join 500+ hotels already benefiting from transparent, unlimited pricing
💎 Limited Offer: FREE Setup + FREE Training Worth ₹10,000
Conclusion: Simple Math, Massive Savings
The choice is clear when you do the math. Traditional per-room pricing models are designed to maximize vendor revenue, not your savings. StayEngine's one-time pricing model flips this on its head - giving you unlimited rooms, unlimited bookings, and complete features for a fraction of traditional costs.
Final Comparison: 50-Room Property
₹16.8L
Traditional Software
5-Year Total Cost
• Per-room monthly charges
• Expensive setup fees
• Extra for channel manager
• Website & hosting separate
• Paid training & support
₹2.06L
StayEngine
5-Year Total Cost
✅ Unlimited rooms & bookings
✅ One-time setup included
✅ 200+ OTAs included
✅ Website & hosting included
✅ FREE training & 24/7 support
You Save
₹14.73L
Over 5 Years
That's ₹2.95 lakh saved every single year from Year 2 onwards. Imagine what your hotel could do with that extra capital!
Ready to stop overpaying for hotel software? Get your free demo today and see why 500+ hotels trust StayEngine for transparent, unlimited pricing.
🔥 Limited Time Offer
Sign up this month and get FREE Setup + FREE Training worth ₹10,000!
47 hotels have already signed up this month. Don't miss out!
Expert in hotel management and hospitality technology. Passionate about helping hotels streamline operations and boost revenue through innovative solutions.
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